July 1, 2024 • Real estate market Residential rental

Administrative procedures for renting an apartment in Luxembourg

Renting an apartment in Luxembourg can seem complex due to the numerous administrative procedures involved. INOWAI, your trusted real estate agency in Luxembourg, guides you step by step through this process. Follow these key steps for a hassle-free rental experience.

1. Define Budget and Location

Before starting your search, it is essential to determine your budget and choose the ideal location. Evaluate your finances to understand how much you can allocate to monthly rent. Then, identify neighbourhoods that meet your needs in terms of amenities, proximity to your workplace or schools, and living environment. Compare the available housing offers on the market and arrange visits to find the perfect apartment.

2. Prepare the Rental Application

To increase your chances of securing your dream apartment, prepare a complete and convincing rental application. The following documents are generally required:

  • The last three payslips
  • A copy of your passport
  • Your signed employment contract

A well-prepared application demonstrates to the landlord that you are a serious and reliable tenant.

3. Signing the Contract and Payments

Once you have found the ideal apartment and your application is accepted, you will proceed to sign the lease contract. At this stage, ensure you have arranged the following payments:

  • The first month’s rent and charges
  • Agency fees
  • The deposit or bank guarantee
  • Subscription to tenant insurance with a Luxembourgish company

These payments are essential to secure your rental.

4. Inventory Check

The inventory check is a crucial step to avoid any future disputes. Arrange a visit with the landlord or agency to create a detailed report on the condition of the apartment. Note all existing imperfections and ensure this report is signed by both parties. This document will be essential at the end of the lease to compare the initial and final condition of the property.

5. Connection to Public Services

After signing the lease and moving in, it is necessary to connect to public services. Contact the electricity provider and the property management company for the following steps:

  • Contact the property management company to inform them of the change of tenant and request the name change on the mailbox and doorbell.
  • Record the meter readings on the moving-in date.
  • Contact the electricity supplier with the meter reading to inform them of the name change on the meter and to terminate/start contracts.

These steps ensure that service contracts are in your name and that your consumption is properly managed.

6. Declaration to the Municipality

Finally, to formalise your residency, you must declare your new address to the local council within 8 days. Present yourself with your signed lease contract and other identification documents to complete this formality. This declaration is essential to benefit from certain public services and for your registration on the electoral roll. See details on the Guichet.lu website.


By following these steps, you ensure a smooth installation that complies with Luxembourg’s legal requirements. At INOWAI, we are here to assist you at every step of your real estate project, making your rental experience as smooth as possible. For any questions or to start your search, do not hesitate to contact us.

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